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Organizing on-campus events

Whether or not you have a club registered, you can organize an event on campus. Here are some tips to help you plan your event.

  • Ensure that you have received all of the approvals and permits necessary to hold your event.
  • Determine your event budget, including how the budget will be funded. Will a campus club or other organization fund your event?
  • Select a location on your campus, and make sure you have permission to use that location.
  • If the event will have alcohol, make sure you have the necessary permits and campus security in place.
  • Book any audio and visual needs, including projectors and microphones, with the appropriate office on your campus.
  • Advertise your event across campus and on social media and encourage people to RSVP.
  • Ensure that you have sufficient volunteers to staff the event. A good ratio is 1 volunteer for every 20 guests. Volunteers can hand our materials, organize crowds, assist with registration and collecting contact information, take photos, and post updates to social media.
  • Remember to follow all necessary campus policies and procedures.